File sharing platforms


  • 10 Best Secure File Sharing Tools & Software for Business
  • 10 Best Secure File Sharing Tools & Software for Business in 2021
  • 11 Secure File Sharing Sites and Tools for Easy Collaboration!
  • 16 Apps That Make Sharing Large Files A Snap
  • Regain control
  • 12 Best File-Sharing Apps for Businesses in 2021
  • 10 Best Secure File Sharing Tools & Software for Business

    Ashleigh Bugg,Content at Nira As the future of work becomes heavily remote-focused, companies are scrambling to catch up. They need systems that prioritize secure file sharing with customers and vendors, and they want reliable tools to help with document management for download, collaboration, and private use. To keep things simple but secure , businesses must streamline their workflows to create, store, and search for the multitude of documents they have floating around their network.

    Why is file sharing essential for organizations? File sharing—the transfer of digital items from one device to another—is used in almost every industry.

    While businesses benefit from the ease of file sharing, it comes with risks. With a spike of data breaches and leaks in customer information, organizations must be hyperaware of the data they share, and this affects how they choose vendors. Businesses want peace of mind knowing that their vendors and third parties are keeping their confidential information safe. The benefits of file sharing Easy transfers: You can transfer very large files to cloud servers. Global collaboration: People can view, make edits, or add comments to documents anywhere in the world.

    Business partners can share files and collaborate easily with internal groups and outside vendors without worrying about whether a file is too big. Better accessibility: People can access files at any time, from anywhere, and on any device. Significant savings: Companies no longer need to buy and maintain their own servers to host data. Lack of accountability could steer the company into trouble if confidential information is jeopardized.

    Account breaches: With many file-sharing platforms and collaboration tools, users set their own passwords. Increase of infected files: A remote file could increase the risk of getting a virus or other type of malware. Shadow IT: Security is compromised by using unauthorized technologies. For example, when staff bring their own devices to work or use personal email accounts for business.

    IT departments usually have no awareness of this and are unable to impose cybersecurity controls or group policies when it happens. Copyright laws: Even though legal ways to share and download files exist, some websites have been criticized for sharing music and videos illegally.

    The different types of file sharing There are five main ways to share files. File transfer protocol FTP File transfer protocol is one of the most popular and straightforward ways to share a file. This method transfers files between a computer and a server and is generally used to transfer large files or large amounts of data between multiple stakeholders. Users of this method can get access to the files shared from a specific FTP server site.

    These sites either offer public file-sharing or the ability to view or download files by using a particular password. Instead, files are located on your computer and then shared with someone else, who can be on an entirely different server. For example, an instant messaging service like Slack allows you to send and share files as attachments. Removable storage media When there is no network-based option, you can always share a file using removable media, which includes anything that can be removed from a device or a computer.

    Once a file is transferred, it can be physically handed over and shared with others. Examples of removable storage media are USB drives, memory cards, and floppy disks. While physical drives may be a good option for file sharing, this option also presents other risks, such as the device being misplaced, damaged, or stolen, making the data unrecoverable.

    Online file-sharing services Using online file-sharing services, sometimes called cloud content collaboration software, enables users to share files easily online without installing specific software to connect devices. This method works when a user uploads a document, a PDF, or a spreadsheet to an online platform that allows other people to download and access these files on the same platform.

    You can also set accessibility permissions to include privileges such as viewing, reading, or editing the file. Examples of this type of file sharing method include Google Drive and Dropbox. Email Sometimes people forget that email attachments are a form of file sharing. Usually, there are file-size limits that can make this method inefficient. Also, when a document is shared, there may be multiple threads containing different versions of the same document, leading to confusion and misplacing of files.

    How do you ensure secure file sharing for your organization? Choose a service that offers end-to-end encryption and granular permission settings. You need a system that gives you appropriate visibility and security controls, which includes access control , expiring file access, and compliance. Check your permission settings. Most service providers allow for a public sharing option, but this is not an option you want to use regularly since anyone with the correct link can access your files.

    Implement access rules to establish who can view, edit, and download files. A simple but often neglected measure is regularly assessing and updating access permissions for files and folders, especially when offboarding employees.

    Run regular file audits to see who is accessing them. Files that are old or unused should be removed from your system. This can save bandwidth and ensure that the only files that are available to share are actively required for employees to do their jobs. Restrict download capabilities and set expiration dates for shared documents.

    Implement security controls at the enterprise level. Make sure ease-of-use is as frictionless as possible Manage your vendors all in one place At Nira, our real-time access control system provides complete visibility and management over which of your vendors and third parties can access your company documents.

    With Nira, you can: Identify all vendors and third parties with access to company documents, assess their risk, and remove unnecessary access. Fully offboard vendors by removing access for each of their accounts, including personal accounts, and transferring documents ownership to new accounts.

    Identify public links and unauthorized access to confidential documents owned by vendors. First, your team members need to understand the importance and sensitivities of different types of information and the associated risks with mishandling confidential information. While some breaches could be malicious, most are due to a lack of awareness or training around best practices. Providing adequate staff training is a crucial step to ensure file sharing remains secure.

    The best thing you can do is promote a culture of security throughout your company. Secure your files today You can integrate establishing secure file sharing with vendors into your existing cyber protection policies. Need help managing your files quickly and securely? Nira currently works with Google Workspace, with more integrations coming soon. Related Posts.

    10 Best Secure File Sharing Tools & Software for Business in 2021

    Amazon Drive Apart from their enterprise-level storage solution known as AWS, Amazon also has a consumer-based cloud storage solution, previously called Amazon Cloud Drive, and now renamed Amazon Drive.

    With Android and iOS available, users can set Auto-Save to back up the photos and videos on their phones. All in all, Amazon Drive offers a central place for all your files at a reasonable price, making it a great file-sharing tool. Dropbox Dropbox has been the gold standard for file sharing and storage for quite a while now. Another giant in the file-sharing space, Dropbox offers cloud storage to keep all your files in one place.

    It also offers desktop clients and mobile apps to keep all your files in sync and within reach. Dropbox has become a crowd favorite due to its intuitive and simple design, hassles-free synchronization between desktop, cloud, and mobile, and reliable servers. Dropbox allows integration with over , third-party apps, making it a cloud storage workhorse. However, the free account starts out with a 2GB storage capacity which is way lower than what Google Drive or other services offer.

    Hightail Hightail, formerly known as YouSendIt, is another file-sharing service but catered more towards team collaboration than individual sharing. However, for the average user, this kind of interface might be confusing. Hightail, however, makes it very easy to add files to their platform; Whether you prefer to select files, drag, and drop or import content from other services like Dropbox or Google Drive, Hightail makes it easy to upload and share your work.

    If you are looking for a casual tool to store and share files, Hightail might not be the tool for you. A file storage and sharing tool, Mediafire provides 10GB storage space for free and a 4GB file upload limit.

    After uploading your files, you can then easily share through email, link, or any social network. Every month more than million people use MediaFire to send and receive files with their friends, family, fans, colleagues, and clients, making it one of the go-to tools for casual file storage and sharing.

    And with both Android and iOS mobile apps, Mediafire provides you a way to access your files anytime, anywhere. Citrix file storage and sharing are especially aimed at enterprise companies wanting to share large files in the safest and secure way possible. A secure managed file transfer MFT software, Sharefile is extremely useful for companies that need to store and share highly sensitive data and proprietary information.

    Zippyshare We cannot talk about free file-sharing websites without mentioning Zippyshare now, can we? Zippyshare is a free file-sharing website that contains no download and uploads limits. However, the catch is that you can only upload files with sizes up to MB and all files get removed from their servers after 30 days. Zippyshare offers unlimited disk space and can be accessed without forcing you to make an account.

    The uploaded files can be easily shared with anyone via email, message, or social media. Even though Zippyshare does not have the most visually appealing user interface, its ease of use more than makes up for it. However, by large files, DropSend means files up to 8GB in size.

    If you are struggling with sending files as email attachments, DropSend allows you to upload files to its server and then send a download link to the receiver via email. Invoices, agreements, plans, brochures, contracts, images, videos, datasheets, designs — every company has an incredible amount of files it needs to keep track of.

    To put it simply, Bit lets you add anything from anywhere on the internet with a link in a Bit document — be it videos, google docs, spreadsheets, PDFS, or music. The reader can either view the file directly in the Bit document or go to the original file. Any updates made to the original content will automatically reflect inside of your Bit living document. Fascinating, right? Final Words So there you have, some of the best free file-sharing websites on the internet right now. Sharing files from one part of the world to another seems like a dream come true, especially if you are old enough to have witnessed the olden days of USB sticks and email attachments.

    Did we miss your favorite file-sharing tool? If you have another tool that deserves a review and a mention here or send us an email. Further reads:.

    11 Secure File Sharing Sites and Tools for Easy Collaboration!

    The centralized admin control dashboard provides a single view of the complete system, and analytics. See user count, user types, storage quota, disk usage, license information, and system version.

    The dashboard also monitors pending updates, latest files and users added to FileCloud. The hold on data and actions performed on data is entirely controlled by the corporations. Thus ensuring complete data security and privacy. Unauthorized access to user accounts are denied and the network is monitored for malware and ransomware.

    Any suspicious activity is flagged and the action is initiated. Latest Security and encryption technologies are deployed for data protection and to prevent data leakages.

    FileCloud is a powerful and affordable cloud file storage and sharing service provider. FileCloud offers one of the most powerful, secure file sharing business solution, specifically built for enterprises. Users of this method can get access to the files shared from a specific FTP server site. These sites either offer public file-sharing or the ability to view or download files by using a particular password. Instead, files are located on your computer and then shared with someone else, who can be on an entirely different server.

    For example, an instant messaging service like Slack allows you to send and share files as attachments. Removable storage media When there is no network-based option, you can always share a file using removable media, which includes anything that can be removed from a device or a computer. Once a file is transferred, it can be physically handed over and shared with others. Examples of removable storage media are USB drives, memory cards, and floppy disks.

    While physical drives may be a good option for file sharing, this option also presents other risks, such as the device being misplaced, damaged, or stolen, making the data unrecoverable.

    16 Apps That Make Sharing Large Files A Snap

    Online file-sharing services Using online file-sharing services, sometimes called cloud content collaboration software, enables users to share files easily online without installing specific software to connect devices.

    This method works when a user uploads a document, a PDF, or a spreadsheet to an online platform that allows other people to download and access these files on the same platform. You can also set accessibility permissions to include privileges such as viewing, reading, or editing the file.

    Examples of this type of file sharing method include Google Drive and Dropbox. Email Sometimes people forget that email attachments are a form of file sharing. Usually, there are file-size limits that can make this method inefficient. Also, when a document is shared, there may be multiple threads containing different versions of the same document, leading to confusion and misplacing of files.

    How do you ensure secure file sharing for your organization? Choose a service that offers end-to-end encryption and granular permission settings. You need a system that gives you appropriate visibility and security controls, which includes access controlexpiring file access, and compliance. Check your permission settings. Most service providers allow for a public sharing option, but this is not an option you want to use regularly since anyone with the correct link can access your files.

    Samepage combines file-sharing capabilities with chattingso everything remains in context.

    Regain control

    You can upload your file to the Page Document, you can attach a file to your chat message, or upload it directly into the project folder. No need to keep the file synced on your hard drive or manually download and upload it back. When doing real work with files, you need a place for meaningful discussions and to track the latest versions. Shared Folders Content on Samepage is organized into folders.

    12 Best File-Sharing Apps for Businesses in 2021

    Set them to visible for your whole organization, or have more restricted access. Invite external collaborators to just a specific folder if you need to. More Than Just Files and Folders Create more content types alongside the files you upload to your folder. Talk about files, manage your projects, or run your whole company on Samepage.

    If you do, you can make sure where the data is located with content management mode.


    File sharing platforms